How do I schedule an appointment to get a work and study visa for Poland from India?

Do you know where to apply?

Embassy of the Republic of Poland in New Delhi accepts visa applications from citizens (or residents) of:

 India residing in Assam, Arunachal Pradesh, Bihar, Chhattisgarh, Delhi (NCR), Haryana, Himachal Pradesh, Jammu-Kashmir, Jharkhand, Madhya Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, Odisha, Punjab, Rajasthan, Sikkim, Tripura, Uttaranchal, Uttar Pradesh, West Bengal,

Afghanistan, Bangladesh, Bhutan, Maldives, Nepal, Sri Lanka.

Consulate General of the Republic of Poland in Mumbai accepts visa applications from citizens (or residents) of:

India who are residing in Andhra Pradesh, Daman and Diu, Dadra and Nagar Haveli, Goa, Gujarat, Karnataka, Kerala, Maharashtra, Pondicherry, Tamil Nadu, Telangana, Andaman and Nicobar Islands.

Do I have to apply in person?

The application should be submitted personally. Diplomatic missions do not accept application forms sent via fax, regular mail or e-mail.

Can you book an appointment?

To apply for a visa, book an appointment through the website.

Remember to apply for a visa two weeks before the planned departure.

NOTE - Please provide complete and authentic data in the submitted documents when registering. The data entered in the application must be consistent with the data contained in the papers (also in terms of spelling).

What documents do I need to submit? 

Checklists of documents regarding the purpose of the trip for the National visa applicants:

• Employment
• Student
• Dependent
• Others

are published below in the "Materials" part.

A national visa applicant shall personally submit a document confirming the possession of Travel Medical Insurance, referred to in Article 25 (1) (2) (a) of the Act of 12 December 2013 on Foreigners or a document confirming the possession of health insurance as per the definition of the Act of 27 August 2004 on Health care services financed from public funds. Travel medical insurance with an insurance amount of no less than EUR 30,000 must be valid for the period of the intended stay of the foreigner on the territory of the Republic of Poland cover all expenses that may occur during the stay in Poland due to the necessity of return travel for medical reasons, the need for urgent medical assistance, emergency hospital treatment or death, in which the insurer undertakes to cover the costs of healthcare services provided to the insured directly to the entity providing such benefits, based on a bill issued by this entity.

More information: https://www.gov.pl/web/dyplomacja/wizy -> under the link: Information of the Minister of Foreign Affairs about insurers and insurance which meet the necessary conditions referred to in Article 25 (1) (2) (a) and Article 25 (1b) of the Act of 12 December 2013 on Foreigners.

How much does it cost? 

The fee for accepting and processing a national visa application is 7054 INR (consular fees).

The visa application fee is non-returnable, whatever the consul's decision. 

What is the waiting time?

The decision on the visa issue is made within 14 working days from the payment date of the application fee. If the documents need to be examined in more detail, the consideration period may be extended to 30 and 60 days in case of student applications. In urgent and justified circumstances, the decision can be made in three working days.

How do you collect the documents?

At the Embassy's consular section in New Delhi: Monday-Friday, 3:00-4:00 pm.

At the Consulate General in Mumbai: Monday-Friday, 2:00-3:00 p.m.

How to appeal?

You may appeal against the consul’s decision within 14 days of collecting the passport. You must bring your passport, an appeal letter, and a refusal letter (original and copy) and pay a new visa fee.

Embassy in New Delhi - submission of documents: Monday-Friday 2:00-3:00 pm. So that you know, you don't need to make a new appointment.

Consulate General in Mumbai - submission of documents: Monday-Friday 11:00 am-1:00 pm. So that you know, you don't need to make a new appointment.

D-Type national visa

A Poland-type D visa is a long-stay or national passport. This visa is given to individuals who want to study, work or reside in Poland. If you plan to stay in the Republic of Poland for over 90 days, you must apply for a long-stay visa.

A Type D national visa also allows you to travel in the territory of other Schengen countries for up to 90 days during 180 days.

The Type D visa is not the same as a residence permit. The long-stay visa allows you to enter Poland for work, studies, family reunions, etc. and is acquired at an embassy abroad. You must switch the long-stay key into a residence permit after entering Poland. Sometimes, you obtain a residence permit simultaneously with a long-stay access.

Who Needs a Type D Visa for Poland?

Citizens not from an EU/EEA country and wishing to stay in Poland to study or work must apply for a Poland Type D Visa. If you are a citizen of an EU/EEA country, you do not have to apply for a Type D Visa; however, you must register your stay at the local registration office for an extension of three months.

Difference Between a Poland Type D Visa and a Schengen Visa

The differences between a Poland Schengen Visa and a D-Type Long Term Visa are:

Poland Type D Visas

The Poland national type D visas are:

• Poland Work Visa. If you are from a non-EU/EEA country and want to work in Poland, you must apply for a Polish work visa. You must have an employer who will submit a request for a work permit on your behalf at the local Polish Voivodeship. There are different types of work permits depending on the duration and nature of your work, such as:
• Poland Student Visa. If you are from a non-EU/EEA country and have plans to study in Poland, you must apply for a Polish student visa. You must apply for a student residence permit to look for longer than one year. This visa application will require you to submit the school or university application, an acceptance letter, and an invitation letter. You will also be required to submit a document proving your English or Polish language proficiency level.
• Poland Family Visa. You must apply for a Polish family visa to join your spouse or parents in Poland. The family visa is valid for two years, and you can work in Poland during this time. You must provide proof of your family status, such as a marriage certificate (for spouses) or birth certificate (for biological children).

How to Apply for a Poland Type D Visa?

You must apply for a Polish long-stay D visa at the nearest Polish consulate or embassy. You must schedule an appointment and complete the application form through the E-Konsulat website. Then, you have to:

1. Collect the required documents. You need a specific set of documents depending on the type of visa you are applying for. For example, for a work visa, you need a work contract.
2. Apply in person at the Polish embassy or consulate. Please arrive at the embassy or consulate on time on the day of your appointment.
3. Attend the visa interview. A long-stay visa is usually required to enter a visa interview, where the visa officer will ask you questions about your trip.
4. Wait for the decision. You will usually hear back within two weeks.

Duration of a Poland D Visa

The Poland National Type D visa lasts up to 365 days; your stay must exceed 90 days. If you want to visit Poland for less than 90 days, apply for a Schengen visa. On the other hand, if you wish to stay for longer than 365 days, you must apply for a residence permit.

Switching From a Type D Visa to a Residence Permit in Poland

If you plan to stay in Poland for more than three months, you must apply for a temporary residence permit, which is issued for a maximum of three years. This temporary residence permit can be renewed. You may apply for a temporary residence permit at the nearest Polish Embassy or consulate. Suppose you are already in Poland with a national Type D visa. In that case, you can apply for a residence permit directly at the Polish regional office of the province you currently reside in.

Poland Residence Card

The residence card is a document that confirms your identity during your stay in Poland. This document allows you to cross the Polish border without having a visa and stay in other countries of the Schengen area for a period not exceeding 90 days. To get a residence card for Poland, you must first obtain a Poland residence permit.

You should receive your visa application answer within 60 days. If accepted, you will be equipped with a residence card.

Embassy of Poland in New Delhi

address: 50-M Shantipath, Chanakyapuri, New Delhi 110 021
telephone: +91 11 414 96 900; +911141496901
fax: +91 11 268 71 914
e-mail: newdelhi.polemb.info@msz.gov.pl

Consular Section of the Embassy of Poland in New Delhi

address: 50-M Shantipath, Chanakyapuri, New Delhi 110 021
telephone (from 1:30 PM to 3:00 PM): + 91 11 414 96 904; + 91 11 414 96 992; + 91 11 414 96 975 
fax: + 91 11 414 96 974
e-mail: newdelhi.consul@msz.gov.pl

business hours: 8:15-16:15

Meetings with the Head of the Consular Section to submit a complaint or a proposal are held each Wednesday between 2-3 PM upon prior e-mail appointment.  

Area covered by the Consular Section of the Embassy of Poland in New Delhi

India (Assam, Arunachal Pradesh, Bihar, Chhattisgarh, Delhi (NCR), Haryana, Himachal Pradesh, Jammu-Kashmir, Jharkhand, Madhya Pradesh, Manipur, Meghalaya, Mizoram, Nagaland, Odisha, Punjab, Rajasthan, Sikkim, Tripura, Uttaranchal, Uttar Pradesh, West Bengal), Afghanistan, Bangladesh, Bhutan, Maldives, Nepal, Sri Lanka

Territorial competence of the Embassy

India, Afghanistan, Nepal, Bhutan, Bangladesh, Sri Lanka, Maldives

Consulate General of the Republic of Poland in Mumbai

address: Nirmal Building, 11A, 11th Floor, 241/242 Backbay Reclamation, Nariman Point, Mumbai 400021
telephone information (Monday-Friday, 2:00 PM - 3:00 PM IST): +91 98219 99702, +91 22 2285 2631/41
e-mail: mumbai.consul@msz.gov.pl

The Consul General or his Deputy hold meetings regarding complaints and requests each Thursday from 16:30 to 17:30 upon prior e-mail appointment. 

Area covered by the Consulate General of the Republic of Poland in Mumbai:

India: Maharashtra, Andhra Pradesh, Tamil Nadu, Gujarat, Karnataka, Telangana, Kerala, Goa.
Union Territories: Puducherry, Dadra and Nagar Haveli and Daman and Diu, Andaman and Nicobar Islands.