How to Obtain a Poland Work Permit Invitation

Obtaining a work permit invitation is crucial for non-EU citizens aiming to work in Poland. This comprehensive guide outlines the steps, requirements, and critical considerations to help you navigate the process effectively.

1. Understand the Purpose of a Work Permit Invitation

A work permit invitation, often called an "invitation letter," is a document issued by a Polish employer or authorised entity. It is a formal request for a foreign national to enter Poland for employment. This invitation is essential for applying for a work visa and demonstrates the employer's intent to hire the foreign worker.

2. Secure Employment with a Polish Employer

Before obtaining a work permit invitation, you must have a confirmed job offer from a Polish employer. The employer plays a pivotal role in initiating the work permit process.

Steps to Secure Employment:

• Job Search: Utilize Polish job portals, recruitment agencies, and company websites to find suitable positions.
• Application: Submit your resume and cover letter tailored to the job requirements.
• Interview: Participate in interviews as scheduled by the employer.
• Job Offer: Upon selection, receive a formal job offer outlining the terms of employment.

3. Employer Applies for the Work Permit

Once you accept the job offer, the employer must apply for a work permit. This application is submitted to Poland's local Voivodeship Office (Wojewódzki Urząd).

Types of Work Permits:

• Type A: For employment based on a contract with a Polish employer.
• Type B: For board members residing in Poland for over six months.
• Type C: For employees delegated to Poland by a foreign employer for over 30 days.
• Type D: For employees sent to Poland by a foreign employer to provide export services.
• Type E: For other work not covered by the above permits.

Employer's Responsibilities:

• Document Preparation: Gather necessary documents, including the employment contract, company registration details, and proof of inability to find a suitable Polish candidate (labour market test).
• Application Submission: Submit the work permit application to the appropriate Voivodeship Office.
• Fee Payment: Pay the applicable administrative fees.

Processing Time: The processing time for a work permit can vary but typically takes several weeks.

4. Receive the Work Permit Invitation

After approval, the Voivodeship Office issues the work permit and your official invitation to work in Poland. Your employer will provide you with this document essential for your visa application.

5. Apply for a National D-Type Work Visa

With the work permit, you can apply for a National D-Type Work Visa at the Polish consulate or embassy in your country of residence.

Required Documents:

• Valid Passport: With at least two blank pages and valid for at least three months beyond the intended stay.
• Visa Application Form: Completed and signed.
• Photographs: Recent passport-sized photos.
• Work Permit: Original and a copy.
• Employment Contract: Signed by both parties.
• Proof of Accommodation: Evidence of housing arrangements in Poland.
• Travel Medical Insurance: Coverage of at least €30,000.
• Proof of Financial Means: Bank statements or a sponsorship letter.
• Visa Fee Payment: Receipt of payment.

Application Process:

• Appointment: Schedule an appointment at the Polish consulate or embassy.
• Submission: Submit all required documents in person.
• Biometrics: Provide fingerprints and photographs if required.
• Interview: Attend an interview if requested.

Processing Time: Visa processing times can vary; applying well before your planned travel date is best.

6. Enter Poland and Register Your Residence

After getting your visa, you can travel to Poland and start employment. Within four days of arrival, you must register your address at the local city or municipal office (Urząd Miasta or Urząd Gminy).

Temporary Residence Permit:

If you plan to stay in Poland for more than three months, you must apply for a Temporary Residence Permit at the Voivodeship Office.

Required Documents:

• Application Form: Completed and signed.
• Photographs: Recent passport-sized photos.
• Passport: Original and copies of all pages.
• Work Permit: Copy.
• Employment Contract: Copy.
• Proof of Accommodation: Lease agreement or confirmation from the employer.
• Proof of Health Insurance: Valid in Poland.
• Proof of Financial Means: Bank statements or employer's declaration.

Processing Time: The residence permit processing can take up to three months.

7. Commence Employment

You are legally authorised to work in Poland with all necessary permits and registrations completed. Please comply with Polish labour laws and maintain valid documentation throughout your employment.

Important Considerations:

• Legal Compliance: Adhere to all Polish immigration and labour regulations to avoid legal issues.
• Document Validity: Keep track of the expiration dates of your visa, work permit, and residence permit to renew them timely.
• Employer Obligations: Your employer must comply with Polish labour laws, including providing a written employment contract and adhering to wage regulations.

Following these steps, you can get a work permit invitation and start your professional journey in Poland.